The River Room Halton LTD’s Privacy Statement

Introduction

Your privacy is very important to The River Room Halton LTD, and you can be confident that your personal information will be kept safe and secure and will only be used for the purpose it was given to the River Room Halton LTD.  

The River Room Halton LTD adhere to current data protection legislation, including the General Data Protection Regulation (EU/2016/679) (the GDPR), the Data Protection Act 2018 and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

This privacy notice tells you what the River Room Halton LTD will do with your personal information, including:

  • Why the River Room Halton LTD is able to process your information and what purpose we are processing it for

  • Whether you have to provide the River Room Halton LTD the information

  • How long it is stored for  

  • Whether there are other recipients of your personal information   

  • Whether The River Room Halton LTD do automated decision-making or profiling, and

  • Your data protection rights.

The River Room Halton LTD are happy to chat through any questions you might have about the data protection policy, and you can contact Annie Neat via telephone or email.

‘Data controller’ is the term used to describe the person/ organisation that collects and stores and has responsibility for people’s personal data. In this instance, the data controller is Annie Neat from the River Room Halton LTD. The River Room postal address is: The River Room, Halton Mil, Halton, LA2 6ND. Annie’s phone number is: 07944637135. Annie’s email address is: annie@theriverroom.org.uk.  

Lawful basis for collecting and holding your personal information

The GDPR states that the River Room Halton LTD must have a lawful basis for processing your personal data. There are different lawful bases depending on the stage at which The River Room LTD is processing your data. This is explained below:

If you are currently a teacher at The River Room Halton LTD your personal data will be processed where it is necessary for the performance of our contract.  

If you have left The River Room Halton LTD your personal data will be kept on file for one year after your contract has ended.

If you are a student of The River Room Halton LTD, your data is stored by your teacher and is therefore underneath your teacher’s privacy policy.

If you are a student that has signed up to the River Room Halton LTD mailing list, then your personal details are stored on our mailing list system.

How The River Room Halton LTS use your information

 Information and Contact Form - Teachers Only

The River Room Halton LTD collects your personal data including name, address, email address and telephone number so that The River Room Halton LTD can communicate with you, invoice you and contact you in an emergency.

After you have left The River Room Halton LTD

If you decide to leave, your records will be kept for one year from the end of our contract and are then securely destroyed. If you want The River Room Halton LTD to delete your information sooner than this, please tell me.

The River Room Halton LTD Mailing List- Students Only

The River Room Halton LTD collects email addresses and names at the students consent. The mailing list programme that stores that data is Flodesk. Students can unsubscribe at any time but the data is still stored on Flodesk unless students email The River Room Halton LTD to request it be taken off.

Third Party Recipients of Personal Data

The River Room Halton LTD sometimes shares personal data with third parties, for example, where The River Room Halton LTD have contracts with suppliers to carry out specific tasks or as part of the tenant contract with Halton Mill. In such cases The River Room Halton LTD have carefully selected which partners we work with. The River Room Halton LTD take great care to ensure that we have a contract with the third party that states what they are allowed to do with the data we share with them. The River Room Halton LTD ensure that they do not use your information in any way other than the task for which they have been contracted.

Organisations we work with are:

Your Rights

The River Room Halton LTD endeavour to be as open as we can be in terms of giving people access to their personal information. You have a right to ask The River Room Halton LTD to delete your personal information, to limit how we use your personal information, or to stop processing your personal information.

You also have a right to ask for a copy of any information that The River Room Halton LTD hold about you and to object to the use of your personal data in some circumstances. You can read more about your rights at ico.org.uk/your-data-matters.

If The River Room Halton LTD do hold information about you we will:  

  • Give you a description of it and where it came from   

  • Tell you why we are holding it,

  • Tell you how long it will be stored and how we made this decision   

  • Tell you who it could be disclosed to

  • Let you have a copy of the information in an intelligible form.

You can also ask The River Room Halton LTD at any time to correct any mistakes there may be in the personal information we hold about you.

To make a request for any personal information The River Room Halton LTD may hold about you, please put the request in writing addressing it to annie@theriverroom.org.uk. If you have any complaint about how The River Room Halton LTD handle your personal data, please do not hesitate to get in touch with Annie by writing or emailing to the contact details given above.

Data security  

The River Room Halton LTD takes the security of the data we hold about you very seriously and as such we take every effort to make sure it is kept secure.

All physical documents The River Room Halton LTD hold about you will be kept in a locked filing cabinet.   

The River Room Halton LTD use encrypted devices and all online paperwork is password protected and the password is not shared except with the you if you ask for it.

The River Room Halton LTD would welcome any suggestions for improving our data protection procedures.

 If you have any questions or queries, please don’t hesitate to get in touch with me.  

Email: annie@theriverroom.org.uk

Telephone: 07944637135